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The Notary Journal

The Notary Journal

Beginning January 25th, 2023, all notaries, including those notaries that only provide traditional in-person services, are required to keep a journal of all notarial acts performed which includes the type of identification provided, for 10 years. Additionally, electronic notaries must maintain a journal of all notarial acts as well as an audio & video record of all electronic notarial acts performed.

A “traditional” notary journal must include:

  1. the date, approximate time, and type of notarial acts performed
  2. the name and address of any individuals for whom a notarial act was performed
  3. the number and type of notarial services provided
  4. the type of credential used to identify the principal, including, for verification made where a notary relies on the oath or affirmation of two witnesses who identify themselves with a valid government issued ID and who know the document signer personally, the names of the witnesses and, if applicable, the type of credential used; and
  5. the verification procedures used for any personal appearance before the notary public.

An “electronic” notary journal must include:

  1. the date, approximate time, and type of notarial acts performed
  2. the name and address of any individuals for whom a notarial act was performed
  3. the number and type of notarial services provided
  4. the type of credential used to identify the principal, including, for verification made where a notary relies on the oath or affirmation of two witnesses who identify themselves with a valid government issued ID and who know the document signer personally, the names of the witnesses and, if applicable, the type of credential used;
  5. the verification procedures used for any personal appearance before the notary public;
  6. for electronic notarial acts, identification of the communication technology, certification authority, and verification providers used; and
  7. an actual audio/video recording of the act.